CHRONOLOGICAL TIMELINE OF MISSING HOA RECORDS

Detailed Analysis of Document Gaps (2018-2025)

Document Provided
Document Missing

STATISTICAL ANALYSIS

90
Total Months Covered
9
Meetings Provided
10%
Compliance Rate (Monthly)
30%
Compliance Rate (Quarterly)

Meeting Minutes Timeline (2018-2025)

2018

❌ January
❌ February
❌ March
❌ April
❌ May
✓ June 23
❌ July
❌ August
❌ September
❌ October
❌ November
❌ December

2019

❌ January
❌ February
❌ March
❌ April
❌ May
✓ June 15
❌ July
❌ August
❌ September
❌ October
❌ November
❌ December

2020 - ENTIRE YEAR MISSING

Critical Finding: No meeting records whatsoever for the entire year of 2020. This represents a complete governance blackout during the COVID-19 period.

2021

❌ January
❌ February
❌ March
❌ April
❌ May
❌ June
✓ July
❌ August
❌ September
❌ October
❌ November
❌ December

2022

❌ January
❌ February
❌ March
❌ April
❌ May
❌ June
✓ July 23
❌ August
❌ September
❌ October
❌ November
❌ December

2023

❌ January
❌ February
❌ March
❌ April (CRITICAL)
✓ May 18
❌ June (CRITICAL)
❌ July
❌ August
❌ September
❌ October
❌ November
❌ December

⚠️ Critical Missing: April 2023 - Bylaw amendment dated 4/26/2023 with no meeting minutes

⚠️ Critical Missing: June 2023 - Resolution dated 6/26/2023 with no meeting minutes

2024

❌ January
❌ February
❌ March
❌ April
❌ May
❌ June
✓ July 27
❌ August
❌ September
❌ October
❌ November
❌ December

2025

❌ January
❌ February
❌ March
❌ April
❌ May
❌ June
✓ July

CRITICAL GAPS WITH LEGAL SIGNIFICANCE

1. April 2023 - Bylaw Amendment Month

  • Document: Amended Bylaws dated April 26, 2023
  • Missing: Board meeting minutes, homeowner meeting minutes, voting records, ballots, notices
  • Legal Issue: Cannot verify proper adoption procedure

2. June 2023 - Resolution Month

  • Document: Bylaws Resolution dated June 26, 2023
  • Missing: Board meeting minutes authorizing resolution
  • Legal Issue: No record of board authority

3. Entire Year 2020

  • Missing: All records during COVID-19 period
  • Legal Issue: Continuity of governance cannot be verified

4. Pattern of Single Annual Meetings

  • Provided: Only annual meeting each year
  • Missing: All regular board meetings
  • Legal Issue: Violation of duty to maintain records of all meetings

FINANCIAL RECORDS TIMELINE

Bank Statements Coverage:

Year Status Months Provided Compliance
2018 ❌ None 0/12 months 0%
2019 ❌ None 0/12 months 0%
2020 ❌ None 0/12 months 0%
2021 ❌ None 0/12 months 0%
2022 ❌ None 0/12 months 0%
2023 ⚠️ Partial 6/12 months (Jul-Dec) 50%
2024 ⚠️ Partial 5/12 months 42%
2025 ⚠️ Partial 6/7 months 86%

Total: 17 months provided out of 91 months required = 18.7% compliance

VOTING & ELECTION RECORDS

Completely Missing:

  • Board election ballots (2018-2025)
  • Board election results
  • Bylaw amendment ballots (especially 2023)
  • CC&R amendment ballots
  • Special assessment votes
  • Budget ratification votes
  • Quorum certifications
  • Proxy forms
  • Notice of elections

RECOMMENDATIONS FOR DISCOVERY

Priority Document Requests:

  1. April 2023 board meeting - When bylaws were allegedly amended
  2. All 2020 records - Entire missing year
  3. Election records - How current board obtained positions
  4. Financial records 2018-2022 - Complete gap in banking records
  5. Voting ballots for 2023 amendments - Critical for validity challenge

This timeline demonstrates systematic record-keeping failures or intentional withholding that violates Washington State law and HOA governing documents.